Senior Procurement Coordinator

Job Description:

• Assist Head to prepare tender documents (prepare RFQ documents and advert), arranges site visits and issues any bulletins during the tendering stage. 
• Assist Head to ensure that the tendering process is carried out in accordance with approved policies and procedures.
• Assist Head to prepare commercial bid reports and commercial clarifications.
• Ensures that contract particulars are correctly loaded into the Oracle Fusion for approval, Blanket Purchase Agreement are signed by contractors and handed over to end users accordingly.
• Expedites suppliers and end users to ensure prompt receipt of information in a timely manner and in line with procurement procedures.
• Assist Head to analyze end user needs to identify repetitive orders in order to recommend and establish potential Blanket Purchase Agreements.
• Monitors expiry of existing Blanket Purchase Agreements to ensure that timely re-tendering and mobilization for new engagements do take place.
• Process variation requests to existing Blanket Purchase Agreements as and when requested by end users in line with QF Procurement Directorate procedures.
• Ensures that all procurement activities are consistent with approved tenders and contract procedural requirements.
• Ensure to keel complete documentation of signed Blanket Purchase Agreement and are kept in secured designated locations.
• Other procurement roles that may be assign by Head and Director.

Qualification:

• Degree in any discipline. Additional qualification in Business Management / CIPS / CPP is desirable.
• Minimum 5 years of experience in a similar role.