Job Description:
- Serve as the initial point of contact for both internal and external visitors, ensuring that only those with valid and appropriate reasons are admitted.
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Guide delegates and visitors, provide safety briefings, and arrange for the issuance of security passes.
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Manage administrative and routine office duties, including maintaining appointment calendars and scheduling meetings.
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Make travel, accommodation, and visa arrangements to ensure effective use of time and avoid scheduling conflicts.
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Handle accommodation and visa requests for managers and guests and arrange transportation and access permits as needed.
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Screen incoming mail and telephone calls; respond to inquiries and route communications appropriately.
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Maintain an efficient filing and record management system to ensure accuracy, completeness, timeliness, integrity, confidentiality, and accessibility.
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Prepare written communications including reports, memos, correspondence, presentations, graphs, packets, and other documents in both Arabic and English.
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Compile statistics as required or requested.
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Operate and oversee basic office equipment, coordinating installation, maintenance, and repairs as necessary.
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Organize and facilitate meetings, conferences, and special events, including coordinating venues, attendees, agendas, and logistical needs.
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Take, prepare, file, and distribute meeting minutes and follow up on action items and matters arising from meetings.
Qualification:
- Must have a B.A. in Business Administration or a related field.
- Up to 5 years of experience in a similar role.
