Job Description:
-
Serve as the initial point of contact for internal and external visitors to the RDI Council; verify and admit only those with valid and approved reasons.
-
Welcome, guide, and brief visitors and delegates; arrange safety orientations and issue security passes.
-
Manage calendars and schedules for the RDI Council, Expert Advisory Committee, and Secretary General to ensure effective time management and avoid conflicts.
-
Make travel, accommodation, visa arrangements, and transportation bookings for managers and guests; coordinate access permits as needed.
-
Screen incoming mail and telephone calls; respond to inquiries professionally and promptly.
-
Maintain an organized and confidential filing and record-keeping system to ensure accuracy, accessibility, and data integrity.
-
Prepare written communications such as reports, memos, letters, presentations, graphs, and statistical documents in both Arabic and English.
-
Ensure a professional and efficient office environment is maintained at all times.
-
Uphold strict confidentiality and exercise discretion in handling sensitive information.
-
Operate and oversee basic office equipment; coordinate installation, maintenance, and repairs when needed.
-
Organize and facilitate meetings, conferences, and special events; coordinate logistics such as venues, agendas, attendance, and materials.
-
Take, prepare, file, and distribute minutes of meetings; follow up on action items and resolutions.
-
Provide administrative and presentation support to the Program Director and team members as required.
Qualification:
- B.A. in business administration or related field.
- Up to 5 years of experience in a similar role.
