Job Description:
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Serve as the initial point of contact for internal and external visitors; verify and admit only those with valid and approved reasons.
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Welcome, guide, and brief visitors and delegates; arrange safety orientations and issue security passes.
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Manage calendars and schedules for senior leadership and committees to support effective time management and avoid scheduling conflicts.
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Arrange travel, accommodation, visa processing, and transportation for managers and guests; coordinate access permits as required.
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Screen incoming mail and calls; respond to inquiries professionally and in a timely manner.
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Maintain an organized and confidential filing and record-keeping system to ensure data accuracy, accessibility, and integrity.
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Prepare professional written materials such as reports, memos, letters, presentations, graphs, and statistical summaries in both Arabic and English.
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Ensure the office environment is well-organized, efficient, and professionally maintained.
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Handle sensitive information with discretion and uphold strict confidentiality at all times.
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Operate and monitor basic office equipment; coordinate installation, maintenance, and repair services when needed.
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Organize and support the logistics of meetings, conferences, and events, including venue arrangements, agendas, materials, and attendance coordination.
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Take accurate meeting minutes, manage documentation, and follow up on action items and decisions.
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Provide general administrative and presentation support to the program leadership and team members as needed.
Qualification:
- B.A. in business administration or related field.
- Up to 5 years of experience in a similar role.
