Job Description:
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Prepare RDI grant release documentation.
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Prepare and issue peer reviewer and panelist honorarium payments.
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Verify the bank information to avoid any bank rejection that might cause delay for peer reviewer payment.
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Monitor the workflow of the RDI system to have accurate financial figures.
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Support and maintain the cash flow controls to provide finance with forecast.
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Assist with the preparation of the annual budget and coordinate annual budget planning cycles.
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Review the supporting documents for the project spending as per the approved budget.
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Manage the release of payments based on project schedules, ensuring all due payments are processed on time and accurately, tracking them through regular reporting.
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Review and raise procurement requisition; monitor the progress and the issuance of PO to ensure on-time arrival of material and services.
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Communicate with and coordinate with departments focal points regarding procurement related activities.
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Advise on procurement policies and procedures; provide clear procurement related guideline to various focal point on different procurement pathways and provide work instructions.
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Prepare, evaluate and process bid proposals; analyse proposal to determine reasonable prices.
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Prepare technical letters, memos, and other required documents.
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Coordinate with the Procurement Department to arrange logistics and liaise with the Tender Committee to facilitate the processing of tenders.
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Collaborate with cross-functional departments, including Logistics and Finance, to ensure effective coordination of all procurement-related activities.
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Apply internal controls to ensure procurement operations comply with relevant policies and procedures.
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Propose process enhancements as needed to help maintaining compliance with policies and procedures.
Qualification:
- B.A. in Finance/Accounting or a related field.
- Up to 5 years of experience in a similar role.
